PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office applications, AutoCAD, and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the authoring application.
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Some PDFMaker features are not available in certain versions of the authoring applications. For a comparison chart, see Compatible web browsers and PDFMaker applications | Acrobat, Reader.
Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to open Acrobat.
In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create PDFs, but the menu also provides access to conversion settings. Although many of the conversion options are common to all authoring applications, a few are application-specific.
For Microsoft Office 2010 and later applications such as Word, Excel, and PowerPoint, the options for creating PDFs are available from the Acrobat ribbon.
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If you donât see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see Troubleshoot Acrobat PDFMaker Problems.
Show or activate PDFMaker in MicrosoftOffice and Lotus Notes
If the PDF toolbar buttons donât appear in your Microsoft Office or Lotus Notes application, use one of the following methods to show or activate PDFMaker.
For Lotus Notes 8 or later, choose File > Preferences. In the dialog box that appears, choose Toolbar > Toolbars, and select the Visible option for Acrobat PDFMaker.
For Office 2010, follow these steps:
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- (Office 2010 applications) Click the File tab, and then click Option.
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- If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is not listed, choose COM Add-Ins from the Manage pop-up menu and click Go.
- If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is listed under Disabled Application Add-ins, select Disabled Items from the Manage pop-up menu and click Go.
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Select PDFMOutlook or Acrobat PDFMaker Office COM Add-in and click OK.
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Open the file in the application used to createit.
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Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar.For Microsoft Office 2010 applications, such as Word, Excel, and PowerPoint, click the Create PDFbutton on the Acrobat ribbon.
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Enter a filename and location for the PDF, and click Save.
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(Optional) Check View Result to open the PDF or enable Protect PDF to specify the Security settings for the PDF.
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Open the file in the application usedto create it.
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Choose Adobe PDF > Convert To Adobe PDF And Email.For Microsoft Office 2010 applications, such as Word, Excel, and PowerPoint, click the Create And Attach To Emailbutton on the Acrobat ribbon.When the conversion has finished, a blank messagewith the new PDF included as an attachment automatically opens inyour default email application. You can then address and completethe message and either send it or save it as a draft.
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In the Outlook email Message window, click the Attach As Adobe PDF button.Note:If the Attach As Adobe PDF button isnât visible, choose Adobe PDF > Change Conversion Settings, and then select Show Attach As Adobe PDF button.
Convert files to a secured PDFand attach it to an email message (Outlook)
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In the Outlook email Message window, click the Attach As Secured Adobe PDF button .Note:The Attach As Secured Adobe PDF button appears only after youâve configured an Adobe LiveCycle® Rights Management Server using the Tools > Protection > More Protection > Security Settings dialog box.
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Click Browse, select a file to convert, and click Open.
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Specify the users that can open the PDF, and then click OK:
- To specify only users that receive the PDF, select Restrict Access Only To People In This Messageâs To:, Cc:, And Bcc: List. In this case, the PDF isnât secured until you send the email message.
- To specify only users that are specified by a security policy, select Restrict Access By Applying The Following Security Policy, and then select a security policy in the list. In this case, the PDF is secured before it is attached to the email message.
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If prompted, enter your user name and password to log in to the Adobe LiveCycleRights Management Server.
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Open the file in the application usedto create it.
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Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Send For Review.For Microsoft Office 2010 applications such as Word, Excel, and PowerPoint, click the Create And Send For Reviewbutton on the Acrobat ribbon.
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When the Identity Setup dialog box appears, enter the appropriate information about yourself, and click Complete.
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Follow the directions in the wizard that appears, asdescribed in Startan email-based review.
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Open the file in the application usedto create it.
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Click the Convert To Adobe PDF And Run Action button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Run Action.For Microsoft Office 2010 applications such as Word, Excel, and PowerPoint, click the Create PDF And Run Action button on the Acrobat ribbon.
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Click an action to from the button menu, and follow the onscreen prompts to save the files.
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The PDF opens in Acrobat. Click Start in the right-hand pane to process the file.
PDFMaker conversion settingsvary according to file types. For example, the options availablefor PowerPoint files arenât the same as the options available for Outlookfiles. Once youâve selected conversion settings, those choices applyto all subsequent PDFs you create from that file type. Itâs a goodidea to review the settings occasionally.
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Open a PDFMaker-enabled application (such as Wordor Excel).
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- (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.
- (Office 2010 applications) In the Acrobat or Adobe PDF ribbon, click Preferences.
- (All other applications) Choose Adobe PDF > Change Conversion Settings.
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(Optional) To revert to the original default settings, click Restore Defaults on the Settings tab.
The settings available for PDFMaker dependon the application in which youâre using PDFMaker.
Specifies the standard by which the PDF will be optimized. When you choose an item in the menu, a description of that preset appears immediately below it.
Opens the converted document directly into Acrobat. (Exception: when you choose Convert To Adobe PDF And Email.)
Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder as the source file, using the same name but with a .pdf extension.
Adds document information from the Properties dialog box of the source file. This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.
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The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These conversion settings apply to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and the Acrobat application itself.
Creates the PDF so that it conforms to the selected ISO standard for long-term preservation of electronic documents.
The settings available for PDFMaker dependon the application in which youâre using PDFMaker.
When selected, makes the Document Open Password option available, where you enter a password that users must use to open the document.
When selected, makes the other Permissions options available.
Specifies a password you set that users must use in order to do any allowable printing or editing.
Specifies whether users who use the Permissions Password can print the document and at what resolution.
Specifies what changes users who use the Permissions Password can make.
Enable Copying Of Text, Images, And Other Contents
Prevents or allows users from copying from the PDF.
Enable Text Access For Screen Reader Devices For TheVisually Impaired
Prevents or allows screen reader devices to read text. (Selected by default.)
Convert Microsoft Word, PowerPoint,and Excel files to PDF
Atomic alarm clock 6.3 serial key. You can use PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email messages or entire folders of messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email message appears as a separate PDF file.
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- To create a PDF Portfolio from the original PDF archive, click Yes, and select a name and location for the new archive. (The default name adds _Portfolio to the original PDF filename.) When the conversion is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
- Click No to cancel the process.
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- To add other email folders to the list, click Add and select the folder.
- To remove folders from the list, select the folders and click Delete.
- To change an archive file, select any folder name from the list, click Change Archive File, and specify the name and location.
- To start archiving email immediately, click Run Archival Now.
For information on setting up files for the Word Mail Merge feature, see Microsoft Office Word Help.
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Do not complete the mail mergein Word. Microsoft office word 2010 serial key free. Instead, set up and preview the mail merge as usual, sothat you can verify that the merge will work correctly.
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- (Visio 2010) Choose Acrobat > Create PDF.
- (Visio 2010) Choose Acrobat > Convert To Adobe PDF.
- (Visio 2010) Choose Acrobat > Create and Attach To Email. The PDF file attaches to a new email message in your default email application.
- (Visio 2010) Choose Acrobat > Create and Send For Review. The file converts to an Adobe PDF file, and an email-based review process begins.
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- To reorder the layers in the Layers In PDF list, drag an item up or down in the list.
- To include a visibility property that can be switched on or off in Acrobat, deselect Locked On adjacent to the PDF layer; to lock the resulting PDF layerâs visibility on, select Locked On.
- To save the current settings of Visio layers selected, click Save PDF Settings, and click OK. These settings are used the next time you convert the current Visio file to a PDF file.
Convert AutoCAD files to PDF (AcrobatPro for Windows)
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- To reorder layers, drag an item up or down in the list.
- To include a visibility property that can be switched on or off in Acrobat, deselect Locked On for the PDF layer. To lock the resulting PDF layerâs visibility on, select Locked On.
- To save the current list of selected AutoCAD layers, click Add PDF Setting. Later, you can retrieve this list from the PDF Layer Settings menu.
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- Click Add Folder or Add Files, and then specify the folder or files.
- To load a previously saved list of files, click Append List, and then specify the list.
- As needed, expand individual files and select or deselect the items you want, such as model space and layouts. To exclude or include all model space, click the associated buttons.
- To exclude a file from the conversion, deselect the file box. As needed, select or deselect all of the files in the list, change the order of the files, remove files, or clear the list.
- To show the complete file paths, select Expand File Name(s).
- To save the DWG list for later use, click Save List. This action saves the list in its current state, including the file order and file selections. You can retrieve this list at any time by clicking Append List.
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Output Adobe PDF Portfolio When Creating A New PDFFile
When selected, always converts individual messages as component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.
Include Visio Custom Properties As Object Data In TheAdobe PDF
Indicates whether custom properties of the Visio image are included as object data in the new PDF.
Changes any Word comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab: